Privacy Policy

Effective Date: July 01, 2025
Last Updated: December 01, 2025

1. Introduction

Incedo Inc. (“Incedo”, “we”, “us”, or “our”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, share, store, and safeguard personal data in compliance with applicable laws, including:

  1. EU General Data Protection Regulation (GDPR)
  2. UK GDPR
  3. California Consumer Privacy Act (CCPA/CPRA)
  4. Children’s Online Privacy Protection Act (COPPA)
  5. Indian Information Technology Act, 2000 and SPDI Rules, and the Digital Personal Data Protection Act, 2023 (DPDPA)

This Policy applies to our website [www.incedoinc.com], our digital services, and any other interactions you may have with us.

2. Personal Data We Collect

  1. We may collect the following categories of personal data:
  2. Identifiers: name, email, phone number, job title, company name.
  3. Technical Data: IP address, device ID, browser type, operating system, and pages visited.
  4. Cookies & Tracking Data: as explained in our Cookies Policy.
  5. Communications Data: records of your inquiries, feedback, or correspondence.
  6. Marketing Preferences: choices regarding newsletters or promotional content.
  7. Employment Data (if applicable): resumes, work history, references (only if you apply for jobs).
  8. Sensitive Personal Data: we do not actively collect sensitive categories (e.g., health, biometric, political views). If such information is voluntarily provided, it will only be processed with your explicit consent.

3. How We Collect Data

  1. Directly from you: when you complete forms, register, or communicate with us.
  2. Automatically: via cookies, server logs, and analytics tools.
  3. From third parties: such as service providers, recruitment platforms, or event partners.

4. How We Use Your Data & Legal Bases

We only process your data when a valid legal basis applies.

Purpose Personal Data Legal Basis
Provide and improve services
Contact details, usage data
Performance of contract / Legitimate interest
Respond to inquiries & customer support
Contact details, communications
Legitimate interest / Consent
Send marketing emails or newsletters
Contact details, preferences
Consent (opt-in in EU/UK); Opt-out rights in US/India
Run analytics & improve website
Technical data, cookies
Legitimate interest; Consent where required
Security, fraud detection
Technical and log data
Legitimate interest / Legal obligation
Recruitment (job applications)
Employment & resume data
Contract / Consent
Legal compliance (tax, accounting, regulatory)
Billing and transaction data
Legal obligation

5. Cookies & Tracking Technologies

Our Site uses cookies and similar technologies.

  • Essential cookies: required for the Site to function.
  • Analytics cookies: help us understand usage and improve performance (Google Analytics, etc.).
  • Marketing cookies: track interactions for tailored ads.

We seek explicit consent for non-essential cookies in EU/UK. You can manage preferences at any time through our [Cookie Settings] or your browser. For more details, see our Cookies Policy.

6. Children’s Data

  1. We do not knowingly collect data from children under 18 years (or the age of majority in your jurisdiction).
  2. Before submitting personal data, users must confirm they are of legal age.
  3. If we discover data collected from a minor without parental consent, we will delete it promptly.
  4. Parents or guardians may request deletion of a child’s data by contacting us at privacy@incedoinc.com

7. Sharing of Data

We may share personal data with:

  1. Service Providers & Vendors: IT hosting, analytics, email marketing, recruitment platforms.
  2. Affiliates & Subsidiaries: for internal business operations.
  3. Legal Authorities: when required by law, court orders, or to protect our rights.
  4. Business Transfers: if we undergo merger, acquisition, or sale of assets.
  5. We do not sell personal data.

8. International Transfers

We operate globally, and your data may be transferred outside your jurisdiction (e.g., from EU/UK/India to the US). We implement safeguards such as:

  1. Standard Contractual Clauses (EU/UK).
  2. DPDPA-compliant transfer conditions (India).
  3. Equivalent contractual protections in other jurisdictions.

9. Data Retention

We keep personal data only as long as necessary:

  1. Contact data: up to 3 years after last interaction.
  2. Marketing data: until consent withdrawn or opt-out exercised.
  3. Legal/financial data: retained as per statutory requirements (e.g., 7 years for tax records).
  4. Recruitment data: up to 1 year unless extended with your consent.

10. Your Rights

Depending on your location, you may have rights including:

  1. Access & Portability: request a copy of your data.
  2. Correction: update or fix inaccurate data.
  3. Deletion (“Right to be Forgotten”).
  4. Restriction of Processing.
  5. Withdraw Consent (at any time).
  6. Opt-out of marketing communications.
  7. Opt-out of sale/sharing of personal data (for California residents under CCPA/CPRA).
  8. Complain to a supervisory authority (EU/UK).

Requests can be made by contacting us at privacy@incedoinc.com

We respond within 30 days (extendable where permitted).

11. Security Measures

We implement technical, administrative, and physical safeguards including:

  1. Encryption in transit and at rest.
  2. Role-based access controls.
  3. Regular security audits and monitoring.
  4. Vendor due diligence before onboarding.

However, no system is 100% secure, and we cannot guarantee absolute security.

12. Third-Party Links

Our Site may link to external websites. We are not responsible for their privacy practices. Please review their policies separately.

13. Changes to this Privacy Policy

We may update this Policy periodically. Significant changes will be communicated via site banner or email (if applicable). Updated versions will be posted with a new “Last Updated” date.

14. Contact Us

If you have any questions, concerns, or requests regarding this Policy, contact us at:

Incedo Inc. – Privacy Office
100 Campus Drive, Suite 420,
Florham Park, New Jersey 07932, USA
📧privacy@incedoinc.com

For EU/UK residents, you may also contact your local Data Protection Authority.

For California residents, you may exercise CCPA rights using the above contact details.

15. Governing Law & Jurisdiction

This Policy (and any dispute, claim, or controversy arising out of or relating to it, the Site, or your use of our services) shall be governed by and construed in accordance with the laws of the State of New Jersey, United States, without regard to its conflict of laws principles.

Any legal action, suit, or proceeding shall be brought exclusively in the state or federal courts located in New Jersey, USA, and you hereby irrevocably consent to the personal jurisdiction and venue of such courts.

However, if you are a consumer in a jurisdiction that provides non-waivable legal protections under applicable law, nothing in this Policy shall restrict or override those rights.

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